SharePoint Recycle Bin Settings – Mythbuster!!

Often I come across so-called SharePoint Administrators who are not aware of second stage site collection recycle bin! When I say that, you have second stage recycle bin or a site collection recycle bin and they would have recovered the accidentally deleted file 30 days ago, they look baffled!! It is known fact that all SharePoint administrators are not fully aware of the site collection recycle bin. For those of you who are not aware of Site Collection settings, I came across important snippet in one of article I am reading.

Turning on the Recycle Bin is a simple way to improve manageability of team sites. The Recycle Bin enables site owners to retrieve items that they have deleted without requiring central administrative intervention (that is, restoring from backup tapes).

The following list describes the default settings for the Recycle Bin, which work well for most organizations:

• Recycle Bin Status: On

• Delete items in the Recycle Bin: After 30 days

• Second-stage Recycle Bin: Add 50 percent of live site quota for second stage deleted items

The second-stage Recycle Bin stores items that users have deleted from their Recycle Bins. Only site collection administrators can restore items from the second-stage Recycle Bin. The size that is specified for the second-stage Recycle Bin increases the total size of the team site. For example, if the team site limit is 500 MB and the second-stage Recycle Bin is set to 50 percent, the total amount that can be used by the site is 750 MB. Therefore, plan database capacity accordingly.

Just as with the Recycle Bin, items in the second-stage Recycle Bin are automatically deleted when the time period for deleted items is reached (by default, 30 days). However, when the size limit of the second-stage Recycle Bin is reached, items are automatically deleted from the second-stage Recycle Bin starting with the oldest items. Site collection administrators can also empty the second-stage Recycle Bin manually.

Key considerations when you are using the Recycle Bin feature are whether to use the second-stage Recycle Bin and how much space to allocate. Consider allocating at least a small amount of space (such as 10%) to the second-stage Recycle Bin to accommodate cases in which a user deletes an important document, a folder in a document library, or a column in a list by mistake.

Here we go myth busted!!

For complete article checkout  Design logical architecture for collaboration sites (Windows SharePoint Services)

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